ADMINISTRATIVE ASSISTANT

Duties and responsibilities

• Transcription of various letters and reports.
• Draft and edit correspondence, letters, agreements and other documents.
• Respond to inquiries and billing follow-up.
• Perform banking and real-estate transactions from start to finish.
• Management of calendar, customer lists, files and billing.
• Photocopying, scanning and archiving documents.
• Organization of travel and meetings.
• Management of lawyers’ expense accounts, invoices and time sheets.
• Execution of various administrative tasks as required by the firm.
• Follow-up on administrative exchanges with the firm’s other offices.
• Perform administrative tasks such as receiving new business, creating expense reports and data entry.
• Update and ensure the accuracy of the organization’s databases.
• Perform general procedural tasks related to the firm’s activities, such as obtaining tax identification numbers.
• Conduct searches relevant to the needs of the transaction.

Skills required

• Minimum of two to five years of experience of relevant experience in a corporate work environment.
• Ability to work well under pressure in a high-performing environment .
• Strong technical proficiency with Microsoft Office suite.
• Exceptional (written and verbal) communication and interpersonal skills.
• Excellent organizational and time management skills.
• Strong attention to detail.
• Strong searching abilities (i.e., emails, archives and document management).
• Ability to work independently and take initiative.
• Motivated and eager to learn, adaptable and professional.
• Knowledge of Real Estate transactions up to and including closing books (an asset).
• Ability to multitask.
• Strong Professionalism to interact with clients.

Application

Are you interested in joining a fast-growing company offering a stimulating career opportunity, working as part of a team in a dynamic environment? Then this is the job for you. Please send your resume to rh@dsavocats.ca.

Please do not hesitate to contact us if you would like to learn more before submitting your application; we would be delighted to talk to you.

We would like to thank all candidates who applied. Please note that only those candidates selected for an interview will be contacted.